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Aided by a Vendor Show Checklist

With the countdown on, and time not really being a friend of mine, it is time to prep for the biggest show I have ever known. Todo lists were scattered. Thoughts jotted down – here and there – of ideas, themes, and a few projects left undone.

As I collected them all, and collected my thoughts, it becomes evident that before I went any further, I still needed a vendor show checklist, a master list of necessities for my show. The show! The Made By Hand Christmas Show which has been fast approaching: December 6 and 7th at the Careport Centre, in Hamilton, Ontario.

What might you need for your show, besides your Vendor Show Checklist?

Without getting too crazy here, I am about to share my personal list of necessities. Hope this can help out any fellow vendors who might not have gotten as far in the planning process quite yet. Feel free to add to my vendor show checklist, with your comments for improvement left below.

What else would you bring? Anything?

A Vendor Show Checklist
My Vendor Show Checklist, In Progress

Well there it is, a work in progress, but still a step further. One less thing to worry about, and somewhat of a roadmap of the way. Create your own spreadsheet file, pulling from my base of items if needed. Use your show application and rule sheet to get more of a feel for what’s going on in terms of tables, chairs, rented space, signage and decorations. Not all shows are similar, so be cautious in your expectations.

A week or two before your show:

This is your crunch time. It’s time to start crossing stuff off of your vendor show checklist. This is my system, which is actually pretty fail proof.

1) With the help of your show application and rules sheets, note your booth size, tables rented, provided, or expected to be brought. Table cloths and chairs, are they included? Probably not, but maybe so – read your material.

2) Now that you know your area rented, whether it be a 10×10′ booth, maybe a 10×5′, or just an 8 or 6ft table or two – plan your layout. How do you want everything set up? Draw up a map, or a simple diagram of your table(s).

3) The best idea of all is to set up a mock sales table at home. Table(s), covers, and displays – everything as you’d like it to be on sales day. Tweak it, until you feel happy with your setup, and then take a picture. Guaranteed you’ll find something else within your photo to change. Keep at taking photos and making changes to your set-up until you have found there is a smile on your face.

4) That last photo you took is the one to print off and take with you on your show day. When you’re feeling flustered, and your mind has going to mush, this is your reference point to keep you going strong. This will make your set up less of a situation, and the less you have to think about the better.

Speaking of roadmaps, maybe just program your GPS – just incase. You wouldn’t want to be late, or lost.

Hope my vendor show checklist was able to paint a clear picture for you of what might be required or desired. Enjoy your show, and the best of luck to you, now and in the future.

Shannon Lebert

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